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Legalisation/Apostille

When a Danish document has to be used abroad, it often has to be legalised.

The Ministry of Foreign Affairs introduces a requirement for digital ordering of and payment for legalisation services
In November 2017, the Ministry of Foreign Affairs introduced a digital self-service solution for ordering and paying for legalisation services. In this connection, the Executive Order on Payment for Services Provided by the Danish Foreign Service has been updated as at 1 August 2018 to reflect the requirement for ordering of and payment for legalisation services, including the Apostille stamp, having to take place digitally via the Ministry of Foreign Affairs’ webshop.

In practice, this means that it will no longer be possible to pay cash for legalisation services from 1 September 2018. All payments must be made via the webshop. It will still be possible to pay digitally via the self-service solution at the Legalisation Office if you have not ordered and paid for the services in advance.

Further information is available in the Executive Order on Payment for Services Provided by the Danish Foreign Services and in the Guidance Notes to the executive order.

Background: The Act on the Danish Foreign Service was amended by Act No. 316 of 25 April 2018, i.a. introducing authority for the Foreign Service to make it mandatory for citizens and companies to use digital self-service solutions in connection with services provided by the Foreign Service. The Minister for Foreign Affairs will lay down detailed rules on mandatory digital communication as the various services are digitised. As a consequence of the Ministry of Foreign Affairs’ developing a digital self-service solution for ordering and paying for legalisation, the Executive Order on Payment for Services Provided by the Danish Foreign Service has been revised. According to the executive order, citizens and companies must order and pay for legalisation services digitally via the Ministry of Foreign Affairs’ website (webshop). This also means that, among other things, the Ministry of Foreign Affairs may refuse to accept cash payment for legalisation services.

The purpose of the requirement for digital communication and the citizens’ and companies’ use of self-service solutions is to ensure the most efficient use of public resources and the provision of the most flexible and best services for citizens and companies. The introduction of mandatory digital communication is in line with developments in other parts of the public sector and is also increasingly introduced for similar services in other countries.

The Executive Order on Payment for Services Provided by the Danish Foreign Service
Section 6(4) Legalisation services must be ordered and paid for digitally via the self-service solution designated by the Foreign Service which is accessible via the Ministry of Foreign Affairs’ website, unless special considerations apply or in case of extraordinary situations, cf. Section 25.

The Legalisation Department of the Ministry of Foreign Affairs of Denmark introduces e-Apostille and webshop
On 15 November 2017, the Ministry of Foreign Affairs of Denmark switched over to a completely new legalisation system. The new system enables the issuance of e-Apostilles, i.e. an Apostille stamp with a digital certificate/signature. In this way, documents issued by Danish authorities with a digital signature can also be legalised/apostilled electronically.

In connection with introducing the new system, we will also open a self-service solution with webshop, which citizens and businesses can use to request and pay for legalisation and Apostille stamps.

All requests regarding legalisation or Apostille stamps can therefore be made online from 15 November. This applies both for digitally signed documents (which in future can be sent electronically) and for physical documents with an original signature (which in the same way as earlier can be sent by post or processed at our customer service desk while you wait).

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When a Danish document has to be used abroad, it often has to be legalised.

Contact

Ministry of Foreign Affairs
Legalisation Office
Asiatisk Plads 2
DK-1448 Copenhagen K
E-Mail: legalisering@um.dk

Opening hours

Office hours:

Monday - Friday: 9.00 - 12.00

Thursdays also between 13:30 - 15:30

 

View map: Location of Legalisation

 

Telephone hours:

Tel: +45 33 92 12 33

Monday - Wednesday: 14.00 - 15.00

 

Closing days 2018:

The legalisations Office is closed on the following days in 2017: 

29th March – 2nd April 2018
27th April 2018
10th May 2018
21st Maj 2018
5th June 2018
6th November 2018                                             24th December 2018 - 1st January 2019